We collect and use personal data to manage our relationships with our members and
supporters, and to better understand how we can improve the work we do. Please
read this privacy notice carefully to help you understand how we collect, use, and
store your personal information. This privacy notice tells you what to expect us to do
with your personal information.
Contact details: info@culturalpurbeck.co.uk
Where we collect information from
We collect information in the following ways:
● Information you share with us: We may obtain personal information from
you when, for example, you sign up for one of our workshops, apply to
become a volunteer, take part in an event, make a donation, become a
member, or join our mailing list.
● Information from Third Parties: We may receive information about you from
independent third parties, but only where you’ve given them permission to
share it with us. For example, fundraising sites like JustGiving might pass
along your information. You should check their privacy notice when you
provide your information to understand how they handle your information.
Once we get it, it will be covered by our privacy notice as well as by the
originating third party.
● Information we get from your use of our website and activities: We may
collect information about the activities and platforms you engage with and how
you use them, like when you engage with our newsletters, visit our website, or
view and interact with our content.
Information we collect
The types of personal information that Cultural Purbeck collects may include:
● Your title, name, gender, and age range
● Your contact details (address, email, phone number and social media contact
details);
● Your professional activities and employment details;
● Current interests and activities;
● Gift Aid status and records of donations;
● Contact preferences;
● How you interact on our website;
● Your bank or credit card details in line with payment card industry standards;
and,
● Any other information provided by yourself at the request of Cultural Purbeck
Where appropriate, we may also ask your interests and motivation for supporting
Cultural Purbeck although we will never make this question mandatory, and only
want to know the answer if you are comfortable providing us with that information.
In some limited circumstances, the personal information that Cultural Purbeck
collects may include information that is considered 'special category data’. This is
personal information regarding racial or ethnic origins, political opinions, religious
beliefs, and health (including mental health). Where this information is collected, we
will tell you, so you know why it is needed.
What we do with your information
If you have become a member of Cultural Purbeck we will use your information to
run, fund, develop and evaluate the relevant activities of Cultural Purbeck.
If you support us, for example by donating, volunteering, registering to fundraise, or
signing up for an event, we will mainly use your information to:
● Provide you with the information, activity, or services that you asked for;
● Provide you information about other activity or services we think might interest
you where you have consented to being contacted;
● Administer your donation or support your fundraising, including processing
Gift Aid;
● Send you surveys,
● Invite you to events;
● Keep a record of your relationship with us and record the contact we have
with you;
● Ensure we know how you prefer to be contacted; and
● Conduct data quality tests to improve insights, functionality, and the overall
performance of our technology systems, reporting and infrastructure.
We use tracking tools to improve the effectiveness of our communications with you,
including tracking whether you open emails we send you and which links you click
within a message.
Lawful bases and data protection rights
Under UK data protection law, we must have a “lawful basis” for collecting and using
your personal information. There is a list of possible lawful bases in the UK GDPR.
You can find out more about lawful bases on the ICO’s website.
Which lawful basis we rely on may affect your data protection rights which are set
out in brief below. You can find out more about your data protection rights and the
exemptions which may apply on the ICO’s website:
● Your right of access - You have the right to ask us for copies of your personal
information. You can request other information such as details about where
we get personal information from and who we share personal information
with. There are some exemptions which means you may not receive all the
information you ask for.
● Your right to rectification - You have the right to ask us to correct or delete
personal information you think is inaccurate or incomplete.
● Your right to erasure - You have the right to ask us to delete your personal
information.
● Your right to restriction of processing - You have the right to ask us to limit
how we can use your personal information.
● Your right to object to processing - You have the right to object to the
processing of your personal data.
● Your right to data portability - You have the right to ask that we transfer the
personal information you gave us to another organisation, or to you.
● Your right to withdraw consent – When we use consent as our lawful basis
you have the right to withdraw your consent at any time.
If you make a request, we must respond to you without undue delay and in any event
within one month. To make a data protection rights request, please contact us using
the contact details at the top of this privacy notice.
Our lawful bases for the collection and use of your data
Under the GDPR and the DPA, we must have a legal reason to collect, keep and use
your data. We rely on the following legal basis for processing your data:
● Consent
● Legal obligation
● Legitimate interests
We process your personal data for our legitimate interests in pursuit of our
objectives. When we process your personal information for our legitimate interests,
we make sure to consider and balance any potential impact on you and your rights
under data protection laws. We will always ensure that your personal data will not be
used where our interests are overridden by the impact on you.
The following are some examples of instances where we process your data for our
legitimate interest:
● Direct marketing: We will send event marketing and fundraising requests
which further the aims and objectives of Cultural Purbeck and do not unduly
impact the rights of the individual.
● Profiling and analysing information: We carry out limited profiling and
research to help us understand our donors and potential donors, including
gathering information from publicly available resources to give an insight into
philanthropic interests and ability to support us.
Profiling and analysing information of our members and supporters
In order to tailor the type and level of support we ask you for, we may analyse
personal information we collect about you, including how you have engaged with us
previously, demographic information, interests and networks.
How long we keep information
We keep personal information only for as long as it is necessary for the purposes it
was collected.
If you have signed up to receive email updates from us, we will keep your contact
details until you unsubscribe or ask us to delete them.
We may retain some information for longer where required to meet legal, regulatory
or accounting obligations, or to resolve disputes.
We regularly review the personal information we hold and securely delete or
anonymise data that is no longer needed.
Who we share information with
Data processors
We use data processors to help us deliver our services. These processors act
on our instructions and are required to keep your information secure.
Mailchimp
Mailchimp is used to manage and send our email newsletters.
Other organisations we may share information with
We may share personal information with professional advisers, such as legal,
financial or governance advisers, where this is necessary for the administration
of the charity or to meet our legal obligations.
We do not sell or trade your personal information.
How we keep your data safe
We aim to ensure that there are appropriate physical, technical and managerial
controls in place to protect any personal information you may provide to us. Within
our organisation, all our data handlers receive training on handling data securely.
Where we use external companies to collect or process data on our behalf, we carry
out comprehensive checks on them before we work with them and ensure that
contracts are in place that set out our expectations and requirements. Despite all of
our precautions, no data transmission over the internet can be guaranteed to be 100% secure. So, whilst we will always strive to protect your personal information,
we cannot guarantee the security of any information which you disclose to us and so
wish to draw your attention that you do so at your own risk.
Changes to this notice
Any changes to this Notice will be notified by displaying the word 'NEW' next to the
'Privacy Notice'. This Privacy Notice was last updated on January 2026.
How to contact us
If you have any concerns or questions about our use of your personal data, you can
use the contact details at the top of this privacy notice.
You can also contact the Information Commissioner’s Office (ICO) at www.ico.org.uk
to find out more or report a concern. The ICO is UK’s independent authority set up to
uphold information rights in the public interest, promoting openness by public bodies
and data privacy for individuals. We work with them to make sure that we collect,
store, and use your information appropriately and not do anything you would not
reasonably expect us to do with your data.
By providing us with personal information, you consent to its collection and use as
set out in this Privacy Notice. We aim to be clear, transparent and to use your
information in a way that you would reasonably expect us to.
If you have any questions about this Privacy Notice please contact us at
Copyright © 2026 Cultural Purbeck - All Rights Reserved. Designed by laurel hart